A board meeting is an official gathering that brings together the senior management of an organisation to discuss governance, oversight and decision-making. These meetings can be scheduled regularly (such as quarterly or monthly) or at a whim depending on the urgency of the situation.
A well-organized agenda guides the boardroom meeting's flow to ensure that all important issues are dealt with within the time frame allocated. It's also essential to keep the minutes of the meeting concise and clear so that any board member can review them later or pass on to other stakeholders.
The most productive meetings finish with a list that includes the follow-up actions and tasks to be boardroomprogram.com/ assigned to the board to complete between meetings. Boardable's Minutes Maker allows you to quickly create and publish notes from board meetings to distribute. The Task Manager allows you to assign specific tasks to board members. Distribute minutes as quickly as possible, ideally one week after the next meeting. This will ensure that attendees know the responsibilities and obligations of each member.
It is important to create a culture of respect and collaboration. Encourage people to have different perspectives and utilize the tools for communication on the board portal to promote active listening.
It's also a good idea to have informal meetings regularly outside of the boardroom to encourage camaraderie, and to allow for more conversational exchange in formal meetings. This is particularly beneficial when your business has global reach. You can bring the board to operational locations to see how things are done at the ground. This will help the board members become more involved in the business, and it will also boost the company's bottom line.